How to Host a Successful Screening

01.

Choose Your Venue

Select a location suitable for your audience size, such as:

A church hall or parish center
A school auditorium
A community hall
A private screening room
A large living room for small groups

Make sure the venue has the necessary technical setup for projection and sound.

02.

Promote Your Event

Invite your community and encourage participation.

You can promote the screening through:

Church announcements
Parish or school newsletters
Social media posts
Community bulletin boards
Personal invitations

03.

Create a Meaningful Experience

Many hosts choose to enrich the screening by including:

A short introduction to the film
A group discussion after the screening
A prayer or reflection
A community gathering or reception

These moments can help deepen the experience and spark meaningful conversations about the message of the Book of Revelation.

04.

Enjoy the Experience Together

The Apocalypse of St. John is a film designed to be experienced in community.
Watching it together often leads to powerful discussions about faith, history, and the meaning of the times we live in.

Technical Requirements & Recommendations

To ensure a successful screening of The Apocalypse of St. John, the event organizer is responsible for providing the appropriate technical setup and testing the equipment prior to the event.

Minimum Technical Requirements

A stable internet connection (minimum 25 Mbps recommended)
A digital projector or large display screen
A sound system suitable for the size of the venue
A computer or device capable of playing the streaming link
An HDMI cable or compatible connection to connect the device to the projector or screen

Recommended for Best Experience

Test the internet connection and video playback before the event
Test audio levels and projection quality in the venue
Have a backup device or laptop available in case of technical issues
Ensure the room lighting allows for good screen visibility

Caravel Films provides the screening link but does not provide technical support during the event. The organizer is responsible for ensuring that all equipment and technical conditions are properly prepared for the screening.

COMPLIMENTARY ACCESS PROGRAM

Eligibility and Terms

The Apocalypse of St. John may be made available free of charge to qualifying organizations and individuals for genuine religious, educational, pastoral, charitable, accessibility, or financial-need purposes.

Complimentary access is granted upon request and prior approval. Submission of an application does not guarantee approval.

1. Types of Complimentary Access

The Complimentary Access Program offers two forms of access:

A. Organizational Screening Access

A limited, non-commercial license allowing an approved organization to present the film at one authorized in-person screening.

B. Individual Viewing Access

Personal, limited-time access allowing an approved individual to watch the film privately.

All access granted through this program is complimentary and may not be sold, transferred, shared, or used for commercial purposes.

ORGANIZATIONAL SCREENINGS
2. Eligible Organizations

An application may be submitted on behalf of:

A church, parish, or religious congregation.
A school, college, seminary, or university.
A recognized ministry, apostolate, or pastoral group.
A registered charity or nonprofit organization.
A missionary, prison, hospital, military chaplaincy, or social-service group.
A verified community serving people with limited financial resources.
Another organization whose proposed use clearly advances a religious, educational, pastoral, or charitable purpose.

Applications must be submitted by an authorized representative of the organization.

Pastors, priests, clergy members, teachers, administrators, ministry leaders, and other representatives may apply on behalf of their respective organizations. Complimentary organizational access is not granted to a representative for unrelated personal or household use.

3. Screening Requirements

To qualify for a complimentary organizational screening license:

The screening must have a genuine religious, educational, pastoral, missionary, charitable, or community-service purpose.
Attendance must be offered free of charge.
The screening may not be conducted for personal profit, commercial gain, or promotional benefit unrelated to the mission of the film.
No admission fee, required donation, membership fee, purchase, or other mandatory contribution may be imposed as a condition of attendance.
The screening must take place only at the approved venue and on the approved date.
The license is valid for one screening only, unless additional screenings are expressly authorized in writing.
The screening must be conducted in person. The film may not be livestreamed, broadcast, retransmitted, or made available through a website, social media platform, video-conferencing service, television channel, streaming platform, or other online system.
The film may not be copied, downloaded, recorded, duplicated, edited, excerpted, uploaded, or distributed.
Access credentials, screening links, files, passwords, or viewing codes may not be shared outside the approved organization or with unauthorized persons.
The organization must provide suitable equipment, internet access, projection facilities, and any other technical resources required to present the film.
The organization must comply with any technical, security, or access instructions provided with the approval.
Approval must be received before the screening is publicly announced or conducted.

4. Fundraising and Donations

A screening may not be used primarily as a commercial or fundraising event unless expressly approved in writing.

Voluntary donations to the hosting church, school, ministry, charity, or organization may be accepted only when:

Attendance is not conditioned upon making a donation.
No minimum contribution is required or suggested as an admission price.
People who do not donate are allowed to attend under the same conditions.
The screening itself is not presented as a paid benefit in exchange for the donation.

Any fundraising connected to the screening must be disclosed in the application.

5. Organizational Application Information

Applicants may be asked to provide:

Full legal or commonly used name of the organization.
Type of organization.
Full name of the applicant.
Applicant’s title, position, or relationship to the organization.
Email address.
Institutional email address, when available.
Telephone number.
Official website or social media page.
Physical address of the organization or screening venue.
Proposed screening date and time.
Screening location.
Estimated attendance.
Intended audience.
Purpose and objective of the event.
Explanation of how the film will be used.
Information about any related discussion, class, retreat, pastoral activity, or charitable program.
Confirmation that attendance will be free of charge.
Disclosure of any voluntary donation or fundraising activity.
Confirmation that the film and access credentials will not be copied or shared.
A document, public link, institutional reference, or other information that allows the organization to be reasonably verified.

An institutional email address is preferred but is not mandatory. Applicants using a personal email address may be asked to provide another form of institutional verification.

6. Organizational Applicant Declaration

The application form should include the following mandatory declaration:

I confirm that I am authorized to submit this request on behalf of the organization identified in this application. This screening is being organized for a genuine religious, educational, pastoral, missionary, charitable, or community-service purpose. Attendance will be free of charge, and no required payment or donation will be collected. I understand that the license is valid only for the approved organization, venue, date, and screening. The film and access credentials will not be shared, copied, downloaded, recorded, retransmitted, uploaded, or made available online.

REQUEST A FREE SCREENING LICENSE

INDIVIDUAL VIEWING ACCESS

7. Eligible Individuals

Complimentary individual viewing access may be granted to applicants with a genuine religious, educational, pastoral, accessibility, geographical, or financial need.

Eligible applicants may include:

Priests, pastors, clergy members, religious brothers or sisters, and seminarians.
Catechists, teachers, professors, and educators seeking to study or evaluate the film.
Students who need access for a legitimate educational activity.
Missionaries, chaplains, pastoral workers, and ministry volunteers.
Hospital, prison, military, or institutional chaplains.
Individuals experiencing genuine financial hardship.
People who are ill, hospitalized, isolated, homebound, or living with limited mobility.
Individuals requiring accessible viewing options.
Individuals living in a country or region where the film is not commercially available.
Members of communities with limited financial or technological resources.
Other exceptional cases that clearly align with the religious, educational, pastoral, or charitable mission of the program.

Membership in one of these categories does not create an automatic entitlement to access. Each request is reviewed individually.

8. Individual Access Conditions

Complimentary individual access:

Is intended solely for the approved applicant.
Is personal and non-transferable.
May be used only for private viewing by the approved applicant and, when specifically authorized, members of the applicant’s immediate household.
May not be used to organize a group, public, institutional, classroom, parish, ministry, or community screening.
May not be shared with friends, groups, congregations, students, parishioners, or other third parties.
May be limited to a specified viewing period.
May expire automatically after the authorized period.
May not be copied, downloaded, recorded, duplicated, retransmitted, uploaded, publicly displayed, or distributed.
May not be used for commercial purposes, fundraising, paid instruction, or any activity involving financial gain.
May be withdrawn if the access conditions are violated.

An individual wishing to present the film to a group must submit an organizational screening application rather than an individual access request.

9. Individual Application Information

Applicants may be asked to provide:

Full name.
Country and city of residence.
Email address.
Applicant category or reason for requesting access.
Name of the church, school, university, ministry, congregation, or organization with which the applicant is associated, when applicable.
A brief explanation of the applicant’s circumstances and reason for requesting access.
Intended use of the film.
Confirmation that access will be used personally and will not be shared.
An institutional link, public profile, reference, or other verification when reasonably available.

The explanation may be limited to approximately 500 characters.

Applicants requesting access because of financial hardship will not ordinarily be required to submit invasive financial documents. However, requests must contain enough information to allow a reasonable and good-faith assessment.

10. Individual Applicant Declaration